Privacy Policy

Privacy Policy — At a Glance

What we collect: Basic contact information you choose to provide, plus limited website usage data.

How we use it: To respond to inquiries, share insights and events, operate our website, and improve our services.

Who we share it with: Trusted service providers such as HubSpot and Google Analytics, and when legally required.

What we don’t do: We do not sell personal information.

Your choices: You can opt out of marketing emails and request access, updates, or deletion of your information.

Full Privacy Policy

1. Introduction

Keynote Collective (“Keynote,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy describes how we collect, use, disclose, and safeguard information obtained through our website, communications, and business activities.

By accessing our website or providing information to us, you consent to the practices described in this Policy.

2. Scope of This Policy

This Privacy Policy applies to:

• Visitors to our website
• Individuals who communicate with us electronically or offline
• Clients, prospective clients, partners, and event participants

This Policy does not apply to third‑party websites or services that may be linked from our site.

3. Information We Collect

Information You Provide Directly

We may collect personal information you voluntarily provide when you:

• Complete contact or inquiry forms
• Subscribe to newsletters or updates
• Register for events, briefings, or content
• Communicate with us via email or other channels

This information may include:

• Name
• Email address
• Company or organization
• Job title
• Phone number (if provided)
• Any additional information you choose to share

Information Collected Automatically

When you visit our website, we may automatically collect certain information, including:

• IP address
• Browser type and operating system
• Device identifiers
• Pages viewed, referring URLs, and time spent on the site

This information is used in aggregated form to understand site usage and improve performance.

4. How We Use Information

We use personal information to:

• Respond to inquiries and provide requested information
• Communicate about our services, insights, newsletters, and events
• Operate, maintain, and improve our website and communications
• Analyze engagement and usage trends
• Maintain business records
• Comply with legal, regulatory, or contractual obligations

We do not sell personal information.

5. Cookies, Analytics, and Tracking Technologies

We use third‑party tools to support website functionality, analytics, and communications, including:

• HubSpot – to manage contact forms, CRM records, email communications, and marketing analytics
• Google Analytics – to understand how visitors use our website and to improve site performance

These tools may use cookies or similar technologies. You can control cookies through your browser settings. Disabling cookies may affect certain site features.

6. Disclosure of Information

We may share personal information in limited circumstances, including:

• Service Providers: With vendors that support analytics, CRM, email distribution, and website operations
• Legal Requirements: When required by law, regulation, subpoena, or court order
• Business Protection: To protect the rights, property, or safety of Keynote Collective or others
• Business Transfers: In connection with a merger, acquisition, restructuring, or sale of assets

All service providers are required to use information only for authorized purposes and to safeguard it appropriately.

7. Data Security

We maintain reasonable administrative, technical, and organizational safeguards designed to protect personal information. No system can be guaranteed to be completely secure.

8. Data Retention

We retain personal information only as long as necessary to fulfill the purposes outlined in this Policy, unless a longer retention period is required or permitted by law.

9. Your Rights and Choices

Depending on your jurisdiction, you may have the right to:

• Request access to personal information we hold about you
• Request correction or updating of information
• Opt out of marketing communications
• Request deletion of certain information, subject to legal obligations

You may opt out of marketing emails at any time by using the unsubscribe link or by contacting us directly.

10. California and State Privacy Rights

Residents of certain U.S. states, including California, may have additional rights regarding their personal information. Keynote Collective does not sell personal information.

11. International Users

If you access our website from outside the United States, you understand that your information may be transferred to and processed in the United States.

12. Children’s Privacy

Our website and services are not directed to individuals under the age of 18, and we do not knowingly collect personal information from children.

13. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be effective when posted, and the “Last updated” date will be revised accordingly.

14. Contact Information

If you have questions about this Privacy Policy or our data practices, please contact:

Keynote Collective
Email: matt@keynoteco.com